TIP Amendments to be considered at the August 24, 2023, meeting of the GTC Board

TO:               GTC Planning Committee Members & Alternates

FROM:         James Stack, Executive Director

DATE:           August 4, 2023

SUBJECT:     FFYs 2023-2027 Transportation Improvement Program Amendment Requests / Proposed Council Resolutions 23-18 through 23-25

The City of Rochester, Monroe County, and NYSDOT have requested changes to the FFYs 2023-2027 TIP. The TIP Development Committee (TDC) reviewed the proposed changes on July 20, 2023 and recommends favorable action for Proposed Council Resolutions 23-18 through 23-25.

Like we do at the end of every Federal Fiscal Year (FFY), GTC and NYSDOT staffs worked to determine if any projects have phases that need to defer from FFY 2023 or FFY 2024. We also endeavor to program all the available funding from the current FFY. The requested changes exceeded the funding available so not all requests could be fulfilled. Of note, the City of Rochester’s request for the Genesee Street Reconstruction project is not fully funded and the estimated cost increases for Monroe County’s share of the Regional Traffic Operations Center in FFY 2024, 2025, and 2026 are not funded. There is potential for additional federal funds to be added to these projects should they become available.

The proposed changes were vetted through the TIP Development Committee (TDC), including refinements made after their July 21 meeting and there were no objections raised.

After materials were sent to the TDC, NYSDOT identified that the Detailed Design phase of the Rt 204 (Brooks Ave), 33A to Rochester City Line project will not be able to advance in the current FFY as programmed. They have requested the phase be deferred to FFY 2024 with a $1,000 placeholder of NHPP funds while they advance the phase with State funds. Relatedly, the ROW Acquisition phase also needs to be deferred from 2023 to 2024 and requires $40,000 of NHPP funds. NYSDOT has reduced their request for the Route 14 over CSX Bridge Deck Replacement project to offset this change. Deferring these phases provides additional FFY 2023 capacity for the City of Rochester’s project as all other FFY 2023 requests are funded. The TDC has not had an opportunity to consider this change so there is no associated recommendation.

Note: The proposed changes were presented and recommended by the GTC Planning Committee on August 10, 2023.

Recommended Action:

Approve proposed Resolutions 23-18 through 23-26, amending the FFYs 2023-2027 TIP.

Change in Project Schedule

1. Proposed Council Resolution 23-18 (Amending the FFYs 2023-2027 TIP by deferring phases of the Rt 414 over CSX Bridge Rehabilitation project)

(TIP # B17-29-WA2, PIN 441408) – NYSDOT

Defer a FFY 23 Construction phase of $2,282,300 ($1,825,800 Federal) to FFY 25;

Defer a FFY 23 Construction Inspection phase of $228,000 ($182,400 Federal) to FFY 25.

The source of programmed Federal funds is the Safety Transportation Block Grant – Flex, managed by NYSDOT Main Office.

At the October 20, 2022 TDC meeting, Region 4 reported that the Railroad Force Account Agreement was not provided by CSX at the time of PS&E and that project progress was delayed indefinitely. As of the current time, the Railroad Force Account Agreement continues not to be available.

2. Proposed Council Resolution 23-19 (Amending the FFYs 2023-2027 TIP by deferring phases of the Large Culvert Replacement/Rehabilitation project)

(TIP # B20-27-R43, PIN 4LC104) – NYSDOT

Defer a FFY 24 Construction phase of $6,283,000 ($1,884,900 Federal) to FFY 25;

Defer a FFY 24 Construction Inspection phase of $628,000 ($502,400 Federal) to FFY 25.

The sources of programmed federal funds are the National Highway Performance Program and the Surface Transportation Block Grant - Flex, managed by NYSDOT Main Office. The project schedule is updated based upon the consultant provided work plan.

3. Proposed Council Resolution 23-20 (Amending the FFYs 2023-2027 TIP by increasing the Total Cost of the Large Culvert Replacement/Rehabilitation Project)

(TIP # B20-26-R43, PIN 4LC204) - NYSDOT

Increase the Total Cost from $1,575,900 ($573,500 Federal) to $2,958,100 ($1,668,000 Federal);

Defer a FFY 24 Construction phase of $1,433,100 ($456,000 Federal) to FFY 25;

Increase a FFY 24 Construction Inspection phase of $142,900 ($125,600 Federal) to $1,515,000 ($1,212,000 Federal);

Defer a FFY 24 Construction Inspection phase of $1,515,000 ($1,212,000 Federal) to FFY 25.

The sources of programmed federal funds are the National Highway Performance Program and the Surface Transportation Block Grant - Flex, managed by NYSDOT Main Office. The project schedule is updated based upon the consultant provided work plan.

4. Proposed Council Resolution 23-21 (Amending the FFYs 2023-2027 TIP by deferring phases of the I-490 Bridges over Erie Canal and Kreag Rd project)

(TIP # B17-64-MN1, PIN 449016) - NYSDOT

Defer a FFY 23 Construction phase of $47,500,000 ($28,234,500 Federal) to FFY 24;

Defer a FFY 23 Construction Inspection phase of $4,750,000 ($3,060,000 Federal) to FFY 24.

The sources of programmed Federal funds are the National Highway Performance Program (Planning Target), the National Highway Freight Program (Main Office), and a repurposed earmark. There is no increase in Federal Share.

NYSDOT requests to defer the project to allow the NYSDOT Design Bureau to explore work zone traffic control options based on new traffic counts. This effort could result in significant cost savings to the project but will impact the project delivery schedule.

NYSDOT Main Office has agreed to manage fiscal constraint. To accomplish this, the fiscal constraint table shows a dollar-for-dollar swap of FFY 2023 NHPP funds from the regional Planning Target and FFY 2024 NHPP funds from statewide balances.

Change in Project Cost

5. Proposed Council Resolution 23-22 (Amending the FFYs 2023-2027 TIP by increasing the Total Cost of the Genesee Street Reconstruction project)

(TIP # H20-15-MN1, PIN 4CR015) – City of Rochester

Increase the Total Cost from $4,999,900 ($3,714,900 Federal) to $8,010,800 ($5,248,900 Federal);

Increase a FFY 23 Construction phase from $4,295,700 ($3,151,600 Federal) to $7,000,000 ($4,456,000 Federal);

Increase a FFY 23 Construction Inspection phase from $693,400 ($554,700 Federal) to $1,000,000 ($784,300 Federal).

The source of programmed Federal funds is Surface Transportation Block Grant – Large Urban. The sources of additional Federal funds are Surface Transportation Block Grant – Large Urban and Surface Transportation Block Grant – Flex from Available Balances. The increase is based upon rising labor and material costs, added accomplishments such as traffic signal work and unforeseen public fiber optic relocation, and the need to increase the construction duration from one to two seasons.

The Federal Share is 75% per the overmatch included on the City’s TIP application. The overmatch for all phases is consolidated on the Construction phase.

6. Proposed Council Resolution 23-23 (Amending the FFYs 2023-2027 TIP by increasing the Total Cost of the Rt 14 over CSX Bridge Deck Replacement project)

(TIP # B20-11-WA2, PIN 401445) – NYSDOT

Increase the Total Cost from $3,060,700 ($1,711,800 Federal) to $3,827,200 ($2,131,800 Federal);

Increase a FFY 24 Construction phase of $2,707,000 ($1,428,800 Federal) to $3,320,300 ($1,726,300 Federal);

Increase a FFY 24 Construction Inspection phase of $178,600 ($142,900 Federal) to $331,800 ($265,400 Federal).

The source of programmed Federal funds is the National Highway Performance Program from Available Balances. The increase reflects the latest estimates.

7. Proposed Council Resolution 23-24 (Amending the FFYs 2023-2027 TIP by increasing the Total Cost of the Monroe County RTOC Operations (FFY 2022-2023) projects 

1. Monroe County RTOC Operations (FFY 2022)

(TIP # O20-03-MN1, PIN 4TMC22) – Monroe County

Reinstate the project with a Total Cost of $407,247 ($325,798 Federal);

Add a Supplemental FFY 23 Other phase of $407,247 ($325,798 Federal).

2. Monroe County RTOC Operations (FFY 2023)

(TIP # O20-04-MN1, PIN 4TMC23) – Monroe County

Increase a FFY 23 Other phase from $750,000 ($600,000 Federal) to $1,275,000 ($1,020,000 Federal).

The source of programmed Federal funds is the Surface Transportation Block Grant – Flex. The offset is requested from Available Balances. The 2022 increase reflects the actual costs while the 2023 increase reflects the latest estimate.

8. Proposed Council Resolution 23-25 (Amending the FFYs 2023-2027 TIP by adding the 2023 BRIDGE NY projects – NYSDOT

Add fifteen (15) projects with a Total Cost of $23,102,900 ($20,850,000 Federal):

1. Gibson Street over Mill Creek Bridge Rehabilitation (TIP # B23-55-LV2, PIN 4BNY47)

Add a Project with a Total Cost of $647,700 ($615,200 Federal);

Add a FFY 23 Preliminary Engineering phase of $119,100 ($113,100 Federal);

Add a FFY 23 Detailed Design phase of $51,100 ($48,500 Federal);

Add a FFY 25 Construction phase of $417,500 ($396,600 Federal);

Add a FFY 25 Construction Inspection phase of $60,000 ($57,000 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Livingston County.

2. White Bridge Road over Canaseraga Creek Bridge Rehabilitation  (TIP # B23-56-LV2, PIN 4BNY48)

Add a Project with a Total Cost of $992,200 ($942,500 Federal);

Add a FFY 23 Preliminary Engineering phase of $115,500 ($109,700 Federal);

Add a FFY 23 Detailed Design phase of $49,500 ($47,000 Federal);

Add a FFY 25 Construction phase of $747,200 ($709,800 Federal);

Add a FFY 25 Construction Inspection phase of $80,000 ($76,000 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Livingston County.

3. East Avenue over Erie Canal Bridge Rehabilitation (TIP # B23-57-WA2, PIN 4BNY49)

Add a Project with a Total Cost of $703,300 ($596,900 Federal);

Add a FFY 23 Preliminary Engineering phase of $70,000 ($66,500 Federal);

Add a FFY 23 Detailed Design phase of $30,000 ($28,500 Federal);

Add a FFY 25 Construction phase of $543,300 ($444,900 Federal);

Add a FFY 25 Construction Inspection phase of $60,000 ($57,000 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by the Village of Newark.

4. Jacobs Road over Yanty Creek Bridge Replacement (TIP # B23-58-MN2, PIN 4BNY50)

Add a Project with a Total Cost of $1,492,600 ($1,417,900 Federal);

Add a FFY 23 Preliminary Engineering phase of $182,000 ($172,900 Federal);

Add a FFY 23 Detailed Design phase of $78,000 ($74,100 Federal);

Add a FFY 23 ROW Incidentals phase of $26,000 ($24,700 Federal);

Add a FFY 24 ROW Acquisitions phase of $26,000 ($24,700 Federal);

Add a FFY 25 Construction phase of $1,035,500 ($983,700 Federal);

Add a FFY 25 Construction Inspection phase of $145,100 ($137,800 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Monroe County.

5. Mile Square Road over Irondequoit Creek Bridge Replacement (TIP # B23-59-MN1, PIN 4BNY51)

Add a Project with a Total Cost of $1,490,700 ($1,416,300 Federal);

Add a FFY 23 Preliminary Engineering phase of $164,500 ($156,300 Federal);

Add a FFY 23 Detailed Design phase of $70,500 ($67,000 Federal);

Add a FFY 23 ROW Incidentals phase of $26,500 ($25,200 Federal);

Add a FFY 24 ROW Acquisitions phase of $26,500 ($25,200 Federal);

Add a FFY 25 Construction phase of $1,062,700 ($1,009,600 Federal);

Add a FFY 25 Construction Inspection phase of $140,000 ($133,000 Federal).

The source of Federal funds in the Bridge Formula Program. This project is being advanced by Monroe County.

6. Rt 279 over Beardsley Creek Bridge Replacement (TIP # B23-60-OR2, PIN 4BNY52)

Add a Project with a Total Cost of $1,362,900 ($1,294,600 Federal);

Add a FFY 23 Preliminary Engineering phase of $139,300 ($132,300 Federal);

Add a FFY 23 Detailed Design phase of $59,700 ($56,700 Federal);

Add a FFY 23 ROW Incidentals phase of $13,500 ($12,800 Federal);

Add a FFY 24 ROW Acquisitions phase of $13,500 ($12,800 Federal);

Add a FFY 25 Construction phase of $985,800 ($936,500 Federal);

Add a FFY 25 Construction Inspection phase of $151,100 ($143,500 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Orleans County.

7. CR 36 over Honeoye Lake Inlet Bridge Replacement (TIP # B23-61-ON2, PIN 4BNY53)

Add a Project with a Total Cost of $2,187,800 ($2,078,400 Federal);

Add a FFY 23 Preliminary Engineering phase of $202,300 ($192,200 Federal);

Add a FFY 23 Detailed Design phase of $86,700 ($82,400 Federal);

Add a FFY 25 Construction phase of $1,679,700 ($1,595,700 Federal);

Add a FFY 25 Construction Inspection phase of $219,100 ($208,100 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Ontario County.

8. CR 31 (Orangeville Center Rd) over Stony Brook Bridge Replacement (TIP # B23-62-WY2, PIN 4BNY54)

Add a Project with a Total Cost of $1,865,800 ($1,772,500 Federal);

Add a FFY 23 Preliminary Engineering phase of $229,300 ($217,800 Federal);

Add a FFY 23 Detailed Design phase of $98,200 ($93,300 Federal);

Add a FFY 23 ROW Incidentals phase of $2,500 ($2,400 Federal);

Add a FFY 24 ROW Acquisitions phase of $2,500 ($2,400 Federal);

Add a FFY 25 Construction phase of $1,329,800 ($1,263,300 Federal);

Add a FFY 25 Construction Inspection phase of $203,500 ($193,300 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Wyoming County.

9. Wiler Road over West Creek Bridge Superstructure Replacement (TIP # B23-63-MN2, PIN 4BNY55)

Add a Project with a Total Cost of $2,000,100 ($1,900,000 Federal);

Add a FFY 23 Preliminary Engineering phase of $218,400 ($207,500 Federal);

Add a FFY 23 Detailed Design phase of $93,600 ($88,900 Federal);

Add a FFY 23 ROW Incidentals phase of $35,500 ($33,700 Federal);

Add a FFY 24 ROW Acquisitions phase of $35,500 ($33,700 Federal);

Add a FFY 25 Construction phase of $1,417,100 ($1,346,200 Federal);

Add a FFY 25 Construction Inspection phase of $200,000 ($190,000 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by the Town of Hamlin.

10. Rose Road over Bowen Creek Bridge Replacement (TIP # B23-64-GN2, PIN 4BNY56)

Add a Project with a Total Cost of $1,858,300 ($1,252,400 Federal);

Add a FFY 23 Preliminary Engineering phase of $147,900 ($140,500 Federal);

Add a FFY 23 Detailed Design phase of $63,400 ($60,200 Federal);

Add a FFY 25 Construction phase of $1,416,900 ($833,100 Federal);

Add a FFY 25 Construction Inspection phase of $230,100 ($218,600 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Genesee County.

11. Silver Road over Little Tonawanda Bridge Replacement (TIP # B23-65-GN2, PIN 4BNY57)

Add a Project with a Total Cost of $1,848,100 ($1,242,700 Federal);

Add a FFY 23 Preliminary Engineering phase of $197,400 ($187,500 Federal);

Add a FFY 23 Detailed Design phase of $84,600 ($80,400 Federal);

Add a FFY 23 ROW Incidentals phase of $18,700 ($17,800 Federal);

Add a FFY 24 ROW Acquisitions phase of $18,700 ($17,800 Federal);

Add a FFY 25 Construction phase of $1,361,400 ($780,300 Federal);

Add a FFY 25 Construction Inspection phase of $167,300 ($158,900 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Genesee County.

12. Hawley Road over Red Creek Bridge Superstructure Replacement (TIP # B23-66-WA2, PIN 4BNY58)

Add a Project with a Total Cost of $1,856,000 ($1,763,200 Federal);

Add a FFY 23 Preliminary Engineering phase of $160,790 ($152,750 Federal);

Add a FFY 23 ROW Incidentals phase of $17,500 ($16,600 Federal);

Add a FFY 23 Detailed Design phase of $68,910 ($65,460 Federal);

Add a FFY 23 ROW Acquisition phase of $17,500 ($16,600 Federal);

Add a FFY 25 Construction phase of $1,387,000 ($1,317,650 Federal);

Add a FFY 25 Construction Inspection phase of $204,300 ($194,100 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by the Village of Red Creek.

13. Moscow Road over Yanty Creek Bridge Replacement (TIP # B23-67-MN2, PIN 4BNY59)

Add a Project with a Total Cost of $1,753,200 ($1,665,600 Federal);

Add a FFY 23 Preliminary Engineering phase of $206,500 ($196,200 Federal);

Add a FFY 23 Detailed Design phase of $88,500 ($84,100 Federal);

Add a FFY 23 ROW Incidentals phase of $30,000 ($28,500 Federal);

Add a FFY 24 ROW Acquisitions phase of $30,000 ($28,500 Federal);

Add a FFY 25 Construction phase of $1,226,200 ($1,164,900 Federal);

Add a FFY 25 Construction Inspection phase of $172,000 ($163,400 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Monroe County.

14. Walker Road over Moorman Creek Bridge Replacement (TIP # B23-69-MN2, PIN 4BNY60)

Add a Project with a Total Cost of $1,715,100 ($1,629,300 Federal);

Add a FFY 23 Preliminary Engineering phase of $201,600 ($191,500 Federal);

Add a FFY 23 Detailed Design phase of $86,400 ($82,100 Federal);

Add a FFY 23 ROW Incidentals phase of $30,000 ($28,500 Federal);

Add a FFY 24 ROW Acquisitions phase of $30,000 ($28,500 Federal);

Add a FFY 25 Construction phase of $1,199,100 ($1,139,100 Federal);

Add a FFY 25 Construction Inspection phase of $168,000 ($159,600 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Monroe County.

15. Groth Road over E Br Sandy Creek Bridge Replacement (TIP # B23-69-OR2, PIN 4BNY61)

Add a Project with a Total Cost of $1,616,300 ($1,535,400 Federal);

Add a FFY 23 Preliminary Engineering phase of $167,300 ($158,900 Federal);

Add a FFY 23 Detailed Design phase of $71,700 ($68,100 Federal);

Add a FFY 23 ROW Incidentals phase of $20,000 ($19,000 Federal);

Add a FFY 24 ROW Acquisitions phase of $20,000 ($19,000 Federal);

Add a FFY 25 Construction phase of $1,184,200 ($1,125,000 Federal);

Add a FFY 25 Construction Inspection phase of $153,100 ($145,400 Federal).

The source of Federal funds in the Bridge Formula Program – Off-System Bridge. This project is being advanced by Orleans County.

GTC staff recommends that the GTC Executive Director be authorized to take necessary actions to amend the 2023-2027 TIP, as appropriate, to make any future Project Cost or Project Schedule changes to BRIDGE NY projects, per Exhibit 4 of the TIP Procedures Manual, as Staff Modifications without any subsequent action by the GTC Board for these projects.

9. Proposed Council Resolution 23-26 (Amending the FFYs 2023-2027 TIP by deferring phases of the Rt 204 (Brooks Ave), 33A to Rochester City Line project

(TIP # H17-76-MN1, PIN 420426) - NYSDOT

Defer a FFY 2023 Detailed Design phase of $1000 ($1000 Federal) to FFY 24;

Defer a FFY 23 Right-of-Way Acquisition phase of $50,000 ($40,000 Federal) to FFY 24.

The sources of programmed Federal funds are the National Highway Performance Program.